Payroll & Accounts Specialist



Accounting & Finance
Pune, Maharashtra, India
Posted on Thursday, January 18, 2024

Job Title: Payroll and Accounts Management Specialist

Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Payroll and Accounts Management Specialist. You will be responsible for managing payroll process utilizing the ADP platform and overseeing various aspects of accounts management. This role requires a keen understanding of payroll regulations, statutory compliances, strong analytical skills, the ability to maintain accurate financial records and handle employee queries.

The role and responsibilities are detailed out as below:

New Hires:

· Induction session to explain the payroll cycle, Statutory accounts, Bank account registration

· Updating the Bank details (Name, AC number, IFSC) in ADP

· Registering new employees in EPFO portal

· Registering ESIC for all eligible employees in ESIC portal

· Taking session of the ESIC eligible employees to explain the benefits and sending them their ESIC cards

· Updating the Salary structure in ADP if any flexi benefit option selected

· If opted for NPS, registering them on the related Portal (If fresh registration) or sending the transfer docs and coordinating (If existing)

· Co-ordinating with the bank in case of any issues in NPS account registration

· If opted for Sodexo, Registering the employees on the Sodexo portal.

Payroll (PF, ESIC, Sodexo contributions on portal):

· Checking the Attendance of the employees and following up for regularizing the same

· Clearing the Finance tasks for the exit employees

· Finishing the F&F calculations before payroll.

· Preparing the YTD sheets for Salary, PF, TDS, ESIC, NPS

· Entering the Exit dates on PF and ESIC portal

· Upload the PF and ESIC contributions on the respective portals for payments after Payroll finalization

· Filing the International Workers return on EPFO portal

· Addition or deletion of data in LWF portal

· Upload the Sodexo contributions on the Sodexo portal

· Preparing the Leave balance after payroll for each employee

· Releasing the Salary slips in ADP as well as on mail

· Clearing the doubts of the employees related to payroll, Salary slips, taxes, OT/HW

· Guiding the employees related to PF withdrawal, KYC updation, ESIC E-card details


· Helping the employees regarding the investment declarations, tax calculations, Proof submission

· Preparing the FUV files and filing the TDS return for every quarter

· Approving the Proofs submitted by employees under various sections for proper tax calculations

· Preparing the Final Tax sheet for review and approval before the year end payroll

· Updating and uploading the Form-16 and sharing with the employees

· Guiding the employees in case of any queries related to taxations and Form-16

ADP System Management:

· Utilize the ADP platform to its full potential for payroll processing and reporting.

· Collaborate with IT and People & ADP Team to optimize ADP functionality and troubleshoot issues.

· Provide training and support to employees on the ADP self-service portal.

· Updating the PAN, Bank details, UAN, ESIC details for new joiners

· Preparing Various reports like, Time attendance, Payroll reports, various YTD reports from ADP

· Calculating Gratuity, Excess leaves used, PL encashment in ADP during payroll.

· Updating the Perks given to employees (Amazon gift cards) in ADP

· Updating the Salary structure in ADP as per Flexi options, Adding VPF for employees if opted.

· Implementing the changes whenever required in ADP, i.e tax regimes, Bonus details, Salary details.



· Bachelor’s degree in Accounting, Finance, or related field.

· Proven experience in payroll processing, using the ADP platform.

· Strong understanding of payroll regulations and compliance.

· Excellent attention to detail and accuracy in financial record-keeping.

· Proficient in Microsoft Excel and other relevant accounting software.

· Exceptional organizational and time management skills.

· Effective communication and interpersonal skills.

Additional Requirements:

· Certified Payroll Professional (CPP) designation is a plus.

· Familiarity with HRIS systems and integration with ADP is a MUST.

· Knowledge of accounting principles and practices.

· Ability to work independently and collaboratively within a team.

· Commitment to maintaining confidentiality and handling sensitive information.


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